Your Privacy: Our Foremost Commitment
At NorthWood Talent, we understand the critical importance of protecting your personal information. Our commitment goes beyond compliance; it's about building and maintaining your trust through transparent and secure data practices.
Last Updated: October 26, 2023
Our Commitment to Your Privacy
NorthWood Talent is dedicated to protecting the privacy and security of the personal information entrusted to us. This Privacy Policy outlines how we collect, use, disclose, and safeguard your data in full compliance with Canadian privacy laws, including the Personal Information Protection and Electronic Documents Act (PIPEDA).
- Adherence to all applicable federal and provincial privacy legislation.
- Regular third-party audits to ensure robust data handling procedures.
- Executive-level oversight and commitment to upholding the highest privacy protection standards.
This policy applies to all services offered by NorthWood Talent, ensuring consistency in our approach to data protection.
Information Collection and Use
We collect personal information necessary to deliver exceptional HR services, always with your consent and for specified, legitimate purposes.
We collect information such as names, contact details, professional histories, educational backgrounds, and other data relevant to talent acquisition, payroll, and HR consulting services. This data is essential for matching candidates with roles, processing payroll, and providing tailored HR solutions.
Information is primarily collected directly from you through forms, applications, and interviews. We may also gather publicly available information or data from professional references with your consent. Our processing is based on your consent, contractual necessity, or legitimate interests defined under Canadian privacy law.
We only share your information with trusted third parties (e.g., potential employers, payroll processors) when it is necessary for the provision of our services and with your explicit consent. We adhere to data minimization principles, collecting only what is essential and retaining it only for the period required to fulfill its purpose or by law.
Data Security and Protection Measures
Safeguarding your data is paramount. NorthWood Talent employs a multi-layered security framework designed to protect your information from unauthorized access, disclosure, alteration, and destruction.
- Technical Controls: Bank-level encryption (AES-256) for data at rest and in transit, multi-factor authentication, robust firewalls, and intrusion detection systems.
- Administrative Controls: Strict access controls based on the principle of least privilege, comprehensive employee training on privacy protocols, and documented security policies.
- Physical Controls: Secure data centers with climate control, biometric access, and 24/7 surveillance to protect hardware.
- Incident Response: Proactive monitoring and a defined incident response plan for swift mitigation and transparent notification in case of a breach.
Our security posture is regularly reviewed and updated to adapt to evolving threats and regulatory requirements.
Your Rights and Data Controls
You have fundamental rights concerning your personal information. NorthWood Talent is committed to empowering you with control over your data.
Right to Access
Request copies of the personal information we hold about you.
Right to Correction
Have inaccurate or incomplete data updated or corrected.
Right to Deletion
Request the removal of your personal information, subject to legal obligations.
Right to Portability
Receive your data in a structured, commonly used, machine-readable format.
To exercise any of these rights, or for any privacy-related questions or concerns, please contact our Data Protection Officer:
We are committed to responding to all requests in a timely and efficient manner.